Job Description

A Tender Executive is responsible for managing the complete tender process for a company. The role involves identifying suitable tenders, preparing documentation, ensuring compliance, coordinating with internal teams, and submitting bids before deadlines.

This position requires:

• Strong attention to detail
• Documentation accuracy
• Excel proficiency
• Time management
• Coordination skills

Role Description

The Tender Executive handles:

• Tender searching
• Bid preparation
• Document verification
• Submission tracking
• Compliance management

They ensure the company submits accurate and competitive tender applications on time.

Key Responsibilities

Tender Identification

• Search for relevant tenders from:
  • Government portals
  • Private portals
  • GeM Portal
  • Client websites

Tender Documentation

• Prepare:
  • Technical documents
  • Commercial bids
  • Compliance documents
  • Company profiles
  • Supporting certificates

Coordination

• Coordinate with:
  • Sales teams
  • Finance teams
  • Technical departments
  • Management

to collect required information and approvals.

Compliance Management

• Ensure all tender requirements are properly followed
• Verify:
  • Formats
  • Eligibility criteria
  • Mandatory documents
  • Signatures
  • Deadlines

Submission & Tracking

• Upload and submit tenders
• Maintain records of:
  • Submitted tenders
  • Due dates
  • Status updates
  • Results

Required Skills

Technical Skills

• Tender filing
• Tender documentation
• Tender preparation
• Knowledge of bidding processes
• Microsoft Excel proficiency
• Knowledge of GeM Portal

Soft Skills

• Attention to detail
• Communication skills
• Deadline management
• Organizational skills
• Accuracy in documentation