Administration Coordinator

Job Description

Office Administrator Operations & Administration (Kolkata)

Salt Lake Sector V, Kolkata | Onsite

Experience: 27 years

Hour Consulting is hiring an Office Administrator on behalf of our client — a growing global consulting and technology services organization with offices across India and North America.

This position supports their expanding Kolkata office, located in the heart of Sector V, where the team delivers technically driven solutions to clients worldwide.

If you are proactive, organized, and passionate about creating a smooth and efficient workplace, this is a great opportunity to join a collaborative and fast-paced team environment.

What You’ll Do

Administrative Support

• Manage day-to-day office correspondence, phone calls, and emails.
• Maintain organized filing systems (digital and physical) and internal databases.
• Support senior management with administrative and coordination tasks.

Office & Facility Coordination

• Ensure the cleanliness and upkeep of the office premises.
• Coordinate with housekeeping, maintenance staff, and building management.
• Manage office supplies, pantry needs, and general utilities (internet, electricity, HVAC).
• Maintain first-aid kits and act as a safety point of contact.

Procurement & Finance Assistance

• Track inventory, prepare purchase requests, and process office orders.
• Assist the Finance Manager with basic invoice, PO processing, and vendor coordination.

HR & Onboarding Support

• Coordinate interviews and assist with new employee onboarding.
• Prepare workstations, distribute hardware, and support HR with employee records and attendance tracking.

Travel, Meetings & Event Coordination

• Arrange travel and accommodation for employees and management.
• Support internal events, team gatherings, and office celebrations.

Compliance & General Operations

• Handle couriers, deliveries, and dispatch of official documents.
• Ensure compliance with company policies and confidentiality protocols.
• Support internal audits, documentation checks, and compliance reviews.

Qualifications & Skills
2–7 years of experience in office administration, operations, or coordination roles
Proficiency in MS Office Suite (Word, Excel, Outlook) and modern communication tools
Excellent written and verbal communication in English (Bengali or Hindi is a plus)
Strong organizational, multitasking, and interpersonal skills with attention to detail
Professional, dependable, and discreet when handling sensitive information

Why Work With Us
Opportunity to work in a technically driven, globally connected organization
Career growth in operations or administration management roles
Supportive and collaborative team culture
Competitive salary and comprehensive benefits package, inclusive of PF and Client coverage.
Dynamic workplace with regular engagement and celebrations

If you are a people-oriented, trustworthy professional with strong attention to detail, who thrives in a fast-paced environment and is eager to grow with a dynamic team, apply today or reach out to Hour Consulting for details.

(This role is based in Salt Lake Sector V, Kolkata — with one day per week work-from-home flexibility.)
Role: 

Administration – OtherIndustry Type: 

IT Services & ConsultingDepartment: 

Administration & FacilitiesEmployment Type: 

Full Time, PermanentRole Category: 

Administration

EducationUG: 

Graduation Not Required

Key Skills

Skills highlighted with ‘‘ are preferred keyskills

CoordinationOffice ManagementAdministration WorkOffice CoordinationOffice Administration

Administration ManagementPetty Cash ManagementSecretarial ActivitiesFacility AdministrationTravel ArrangementspantryHR AdministrationAdmin Activities